If you feel like you don’t have enough time to accomplish everything you’ve been asked to do… or if you would like to get other people to help you do your job, this post is for you!
WARNING: You will be tempted to write off this post for any number of reasons. If you do, you do so at your own peril. DO NOT WRITE OFF THIS CONTENT but rather, think about how powerful this practice could be when implemented in your context.
This week I have been creating videos and Sweet Process tutorials to help volunteers and staff cover my responsibilities while I’m on vacation. Since day one at Mountain Park I have used processes to scale my ability and influence. There is only one of me to go around (which some would argue is more than enough) and I cannot get everything done that I need to do AND help others with every task where they might need my help.
While many tasks needed my instruction, few required my time.
An Example of How I Scaled My Influence
There was a stretch of approximately 2-3 months where we were continually adding new downloadable PDFs to our website. I had added the first several but realized that I did not need to do the web work. I needed to focus my attention on other items that only I could do. However, I was the only one who knew how to add these PDFs. In the very short video you below you’ll see how I gave very clear instructions and gave my job away to another staff member who used the tutorial to finish the massive additions to the website.
( DO NOT FOCUS ON THE CONTENT – FOCUS ON THE FACT THAT I RECORDED THIS ONCE AND IT WAS WATCHED SEVERAL DOZEN TIMES BY OUR STAFF)
Possible Ways You Can Scale Your Influence
Don’t narrow your thinking about this. You may watch that video and have one of several responses: “That doesn’t pertain to me… I don’t manage the website… I don’t have anyone to delegate to… I can’t give away any of my routine tasks.” (FYI, you can give away more than you think).
People are capable of much if you equip them, empower them and followup with them. Here are a few ways that you can consider using tutorials to scale your influence:
- Routine data entry tasks (communication cards from Sunday)
- Weekly website changes (message update, Sunday play list update, program downl0ad)
- Adding events to Facebook
- Updating your mobile app
- Keeping a spreadsheet updated with communication strategy information
- Express values for a print piece, web piece, etc to share with other staff members when necessary
- Communicate protocols to staff
That’s literally just what came to the top of my mind. Use the comments section below to add any additional ways you may use tutorials and I will add them to the list along with a link to whatever profile you would like to share (my way of giving credit and saying thanks).
SERIOUSLY – DO NOT OVERLOOK THE POWER OF VIDEO AND TUTORIALS
*In this post above I referred to a service called Sweet Process. If you are interested in trying sweet process for 28 days, check out their website here, sign up for a plan. Once you sign up email Owen, firstname.lastname@example.org, with the affiliate code Blue Ash and cc me on the email, email@example.com. Owen is a buddy of mine and is all about helping us church communicators work smarter.